Home to Planet Esmé
Name of Program:
Scheduled to appear on (Day/Date/Year):
for an speaker's fee of ___________ plus expenses enumerated below.
1. Expenses to be paid in full by the host include coach airfare to and from Chicago O'Hare; meals during the stay; accommodations; transportation between airport, accommodations and event (I do not drive); and phone call not to exceed 20 minutes from the hotel to Chicago. Once accommodation site has been approved, the host group will hold the room/pay for the room with their credit card number unless other arrangements are made. The host group will be invoiced for all other expenses, which are to be paid within 30 days. Unless arranged previously, please do not include estimated expenses in the speaker's fee check.
2. Please have speaker's fee ready on the day of the presentation. Payment should be made out to Esmé Raji Codell.
3. For your bookkeeping department, my social security number is XXX-XX-XXXX.
4. Cancellation by the host group within 60 days of the program date, for reasons other than weather or natural disaster, cannot be made without a penalty fee of 20% of the agreed upon honorarium. Cancellation within 10 days of the event cannot be made without a penalty fee of 50% of the agreed upon honorarium. In addition, in either case the cancelling group would be responsible for any "penalty" fees required by the airlines for a changed ticket. If I cannot appear for any bona fide reason, all monies advanced by the host for travel or accomodations will be refunded. In the event that I am unavoidably delayed but arrive to present the program in full, the engagement shall be considered to have been completed as agreed and all expenses shall be due in full unless otherwise agreed upon in writing.
5. The proper equipment will help ensure a great presentation. As for equipment needs, please have one cup of non-carbonated water and one large table near the speaking area for program materials. I prefer a microphone and podium when possible, and necessitate these items with groups with over 75 people. If circled, please also be sure to have the following: an clean overhead projector (NOT opaque) and screen, an audio cassette player, an extra table, art supplies for the group: crayons, glue, staplers, scissors, hole punches, other. Please take care that all audio-visual equipment is set up, clean and in working order prior to presentation.
6. Sorry, no videotaping or cable broadcasting of my program is allowed.
7. If you are interested in having copies of Educating Esmé available for sale at the event, please contact Craig at Algonquin Books, 919-933-0272 to order, and arrange for volunteers to facilitate selling. Your local bookstore may also be willing to facilitate ordering/sales at the event. I do not sell, but I am happy to sign. Please have a table and chair for me to use in autographing. This table should be placed far enough away from the book sale table to avoid the two lines congesting each other.
8. Please fill out as completely as possible the attached YELLOW SHEET and return it within 30 days along with a signed copy of this contract. This is important for my scheduling and travel plans. Please make no reservations or publicity efforts until a written confirmation from me or my speaking agent, Jennifer Richards, is received. Your signature below implies a reading and understanding of contract terms enumerated here.
Signature:
Yellow Sheet
Please complete and return as soon as possible.
DATE OF PRESENTATION:
TIME:
Name of Host Group/Organization:
Requested Program:
___ Educating Esmé: Diary of a Teacher's First Year
___ The Tell-Tale Art: Strength Through Storytelling
___ Get Real! Reaching the Intermediate Reluctant Reader
___ The Student Selection Book Connection: Creating a Classroom Library
Contact Name:
Contact Phone (daytime/night):
Contact e-mail:
Billing Address:
City, State, Zip:
Event Location Address:
Phone at Event Location:
Accommodations
(Preferably Crowne Plaza, Sheraton, Westin, Hilton. Independently owned hotels and bed & breakfasts must be cleared with Esmé first. Motels are not acceptable. Host group is to reserve room and room expenses on their credit card prior to check-in. Please do not reserve room until confirmation is received from Esmé.)
Two hotels near the event location, and their phones:
1.
2.
Flight arrangements:
___ We would like to make the flight arrangements to and from Chicago O'Hare.
___ Please make the flight arrangements and invoice us.
Transportation:
Esmé does not drive.
___Someone will be picking Esmé up ___from airport ___to event ___from event ___to hotel ___to airport. Who?
___ Esmé should take taxis/shuttles to locations.
Conservative estimate of attendance: _____
Copies of Educating Esmé to be sold at event? (see item #7 on contract) ___yes ___no
Name/phone of local bookstore:
Name/phone of local newspaper:
Name/phone of local radio station:
A confirmation of event appearance will follow. Please make no reservations/promotion efforts until this confirmation is received. If any information on this sheet changes prior to the event, please contact Jennifer Richards.
Signature of host/sponsor: